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Workplace Productivity

In all that is done, it is crucial to find the best way of performing a task. Most often, better ways of performing tasks are linked to increased productivity. Finding better ways of performing a task has a positive bearing towards motivation. This is common when there are better ways of performing monotonous repetitive tasks.

As I made efforts to find ways of improving performance whilst working on a computer, I have realised that it crucial to master the use of KEYBOARD SHORT CUTS. Of course, someone fast, when it comes to typing would point out that typing speed is the main factor. However, it is also important to take note of the time that is lost when one MOSTLY uses the mouse to either left or double click instead of using Keyboard Short cuts. Most Keyboards might mean different short cuts.

Here are a few. I decided to group them as below:

CTRL+A = Select all

CTRL+C = Copy the selected

CTRL+V = Paste

CTRL+Y = Re-do the last action

CTRL+Z = Undo the last action


CTRL+B = Bold the selected

CTRL+I = Italicise

CTRL+U = Underline


CTRL+E = Central

CTRL+J = Justify (text alignment)

CTRL+L = Left (text alignment)

CTRL+R = Right (text alignment)

CTRL+F = Find from the document

CTRL+G = Go to a specific page

CTRL+H = Replace

CTRL+N = Create a new document

CTRL+W = Close the window

CTRL+P = Print

CTRL+S = Save

The Keyboard Short Cuts not included above are barely used used such as CTRL+D; CTRL+M etc. With the use of these Short Cuts, the performance of an individual is greatly improved. Time is saved on moving the mouse, left and double clicking.

Limiting Performance

It is so painful to learn that the outcome of a specific activity is bound to limit an individual in future and perhaps for the rest of one’s life. I was compelled to write this after a conversation which I had with a student who aimed to attain a mere passing mark for a degree qualification. My comment was: “. . . it is unfortunate that getting a mere passing mark such as an average of 50% affects one for the rest of one’s life such as progression and competition on the job market to some extent. . .”

For a significant percentage of learners, career planning seems not to be taken care of. Talking from experience, I had conversations with various learners for the past four years and I have noted that some are offered study courses which were not their first choices.

This is a dilemma in which affected individuals have limited choice on whether to accept the offer or reject. There are various reasons behind and I will limit this article to what I have learnt from the conversations:

With some learners, there is little or no relationship on their natural abilities and the courses they are studying.

Some learners make application into courses they wish to take a career yet their background academic performance would be against such an option. This is so in that tertiary institutions have some guidelines such as minimum requirements to enrol a particular learner into a course.

Interestingly, Fraiser and Killen (2003) emphasises that institutions should enrol students on the probability that the particular learners will successfully complete the course. However, this seems to be actual situation on the ground. This could have been influenced by the various FET Colleges (in the case of South Africa) or private institutions in other countries.

Private institutions seem to be competing for getting clients. It is painful in that at the end we witness learners who are enrolled for qualifications they are literally challenged. With such misconduct, I would casually insist that we should not be shocked by the low through put or success rate. This has many implications not only to learners, but to the education system and the economy as well.

On learner, stress would be the order of the learning process is the learner is not a fast learner. Educationally, the increased failure rate continues to make headlines in newspapers and economically, learners spend more money in repeating courses.

The money could have been invested in other economic activities. Students lose time through repeating courses and such precious time could be spent on earning income if the learner had completed within minimal time.

Key Issue

Despite the presence of a myriad of issues that influence the success of learners, an internal locus of control is vital for learners to challenge the status quo and make positive performance outcomes which will leverage their possible future initiatives. One has to accept that a positive outcomes starts from within, action is needed when there is still time.

Behaviour enhancement – The Fun Theory

I have read, in various studies, the importance of integrating fun in anything done such as learning.

After taking some few minutes on seeking an understanding on The Fun Theory, I had a better understanding on how it has been used to influence and improve human behaviour. This is an initiative by Volkswagen Company as presented on the website www dot thefuntheory dot com. After having a view of about five videos basing on the above mentioned theory, i now fully understand why fun should be integrated in most activities, it improves human behaviour. Individuals participate in some activities they would not normally do only because there is an element of fun. Such a theory has been mostly used in discouraging negative behaviour promoting positive actions at the same time such as encouraging learners to spend much time in their studies.

For videos to watch, follow the link below:

Motivate Yourself

Best ways to motivate oneself when self-studying:

Its quiet amazing how the education system alters what we can naturally do best. We can do well when performing naturally. Nevertheless, the following can contribute immensely towards the productivity of our efforts.

  • Remove all distractions
  • Disconnect the Internet
  • Set up small study times, with small rewards
  • Little and often is best
  • Don’t keep a To Do list, write a Have Done list instead

Procrastination is the enemy of productivity – but that nagging task will still be there every day you avoid it, so try and get the thing you are avoiding the most done as quickly as you can manage!

By Luckisto